Privacy Policy

1. Information We Collect

We collect the following categories of information to provide the service:

• •Account information: your name, email address, role, and workspace (tenant) details.
• •Business financial data: the transactions, accounts, invoices, bills, budgets, payroll records, and other bookkeeping data you or your workspace members enter.
• •Employee information: names, contact details, pay configuration, timesheets, and documents (such as IDs, certifications, and tax forms) uploaded for compliance tracking.
• •Location data: when an employee uses the clock-in/clock-out feature, GPS coordinates are captured with their consent to record work location.
• •Usage data: how you interact with the app, used to maintain and improve the service.

2. How We Use Your Information

We use the information to operate, maintain, and improve the service, including: providing the accounting features you request; processing payroll and timesheet data you enter; running document intelligence (AI-based extraction of fields and expiry dates from uploaded documents); sending notifications and compliance alerts you configure; authenticating users and enforcing workspace-level access controls; and providing customer support.

3. AI Document Processing

Documents you upload may be analyzed by AI models to classify the document type, extract key fields (such as names, dates, and license numbers), and compute expiration dates. You should review flagged results before relying on them. Uploaded documents are stored in your workspace and are visible only to users in your workspace who have permission to see them.

4. Multi-Tenant Data Isolation

Each workspace (tenant) is isolated: financial records, employee files, and documents belong to the workspace that created them and are not shared with or visible to other workspaces. Access is enforced through role-based and row-level security controls.

5. Sharing and Disclosure

We do not sell your data. We share information only with: payment processors (to handle subscriptions and billing); infrastructure and AI service providers who process data on our instructions under confidentiality obligations; and law enforcement or regulators where required by law. We may share aggregate, de-identified statistics that do not identify any person or business.

6. Data Security

We use encryption in transit, access controls, audit logging, and least-privilege service accounts to protect your data. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your data for as long as your account or workspace is active, or as needed to provide the service. If you cancel your subscription or request deletion, we will delete workspace data within a commercially reasonable period, except where retention is required by law (for example, tax record-keeping requirements you direct us to observe).

8. Your Rights

Depending on your jurisdiction, you may have rights to access, correct, export, or delete personal information about you. Workspace owners control the data in their workspace; if you are an employee whose data is stored by an employer's workspace, direct requests to your employer, who manages that data. You may contact us through the app for assistance.

9. GPS Timesheet Data

Clock-in and clock-out locations are collected only when an employee uses the punch feature and grants the browser or device permission. This data is used to record work location on timesheets and is visible to workspace administrators.

10. Children

The service is intended for business use and is not directed to children under 16. We do not knowingly collect personal information from children.

11. Changes to This Policy

We may update this policy and will change the “Last updated” date above. Material changes will be communicated through the app. Continued use after changes means you accept the updated policy.

12. Contact

Questions about this policy can be sent to the workspace owner or to our support team through the app's support channel.